Shortcuts Galore!

The mouse is no doubt the favorite input device for Windows programs. However, power users know that it is the keyboard shortcut that gets things done quickly, maximizing your time when speed is needed. Here are a few of our favorite keyboard shortcuts for Windows 7, Excel 2010, and Word 2010:


Key CombinationWhat it does
Alt + EnterDisplay properties for selected item
Alt + F4lose active item or exit the active program
Alt + SpacebarOpen shortcut menu in active window
Alt + TabSwitch between open items
Alt + Up ArrowView the folder one level up
Ctrl + ASelect all items
Ctrl +CCopy
Ctrl + DDelete active item sending it to Recycle Bin
Ctrl + VPaste
Ctrl + XCut
Ctrl + YRedo
Ctrl + ZUndo
Ctrl + EscOpen Start menu
Ctrl + F4Close active document (i.e. PDF, MS Word, MS Excel, etc.)
Ctrl + Shift + EscOpen Task Manager


Excel 2010

Key CombinationWhat it does
CTRL+PgUpCycle between tabs from right to left
CTRL+PgDnCycle between tabs from left to right
CTRL+SHIFT+*Selects the region around active cell
CTRL+;Enters current date in active cell
CTRL+1Displays the Format Cells dialog box
CTRL+2   or   CTRL+BBolds or unbolds entries in the active cell
CTRL+9Hides the selected row(s)
CTRL+0Hides the selected column(s)
CTRL+CCopies selected cells
CTRL+GDisplays Go To dialog box
CTRL+TDisplays Create Table dialog box
CTRL+VPaste from clipboard


Word 2010

Key CombinationWhat it does
CTRL+1Set line spacing to single-space
CTRL+2Set line spacing to double-space
CTRL+5Set line spacing to 1.5 space
CTRL+BBold selection (toggle – repeat to undo)
CTRL+CCopies selected cells
CTRL+IItalicize selection (toggle – repeat to undo)
CTRL+UUnderline selection (toggle – repeat to undo)
CTRL+VPaste from clipboard
CTRL+SHIFT+GOpen Word Count dialog box
CTRL+SHIFT+CCopy formatting from selected text
CTRL+SHIFT+VApply formatting from previously selected text
CTRL+SHIFT+WUnderline words only (no spaces)
CTRL+SHIFT+>Increase font size
CTRL+SHIFT+<Decrease font size


Knowing a few keyboard shortcuts can dramatically speed up your computing and shorten your day. Learn them and you’ll be on your way to power user status in no time.

The lists above are not exhaustive. A quick search on the web will render many more keyboard shortcuts that you can incorporate into your workday. Learn as much of them as you can and your productivity  will soar in no time.

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